Why Should I Hire a Meeting Professional?

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 A meeting requires many hours of detailed planning. Your meeting planner can make vendor suggestions that will save you from having to run all over town finding the best venue that suits your event needs. A meeting planner will also help you stay within your budget and find the best values for your money. 

 Your project director will be your personal assistant throughout the meeting planning process, ensuring that every detail has received attention. Your planner will give you as much or as little assistance as you desire. If you want to do most of the work yourself, your planner will help keep you on track. Or, if you have no time to arrange the meeting, you can receive full service meeting coordination.   

Your coordinator will help you find vendors that have a history of quality work and on time performance. In addition, having a coordinator gives you the buying power of a potential repeat customer - vendors know they have to give you excellent service if they want to keep being referred by the meeting planner. 

• Project Management from concept to post-event analysis
• Agenda and Program Development
• Creation of Master Event Schedule
• Budget Planning and Management
• Hotel/Venue Research, Negotiation, Inspection, and Selection
• Event Print Marketing: Collateral Design and Journal-Quality Programs
• Website Development
• Creative: Custom Logos, Event Concepts & Themes
• Electronic Marketing: Full Service Website, targeted ListServ, social media
• Online Pre-Registration and onsite registration with Secure Payment Service
• Call Center for Phone-in, Mail-in, and Fax-in Registration
• Real-Time Registration Reports
• Online Submissions of abstracts, talks, slide presentations, symposia
• Continuing Medical Education (CME) Liaison
• Vendor Screening, Recommendations and Management
• Exhibit Procurement and Management
• Sponsorship and Exhibitor Sales and Management
• Speaker Management
• Housing and Room Block Management
• Food and Beverage Planning and Negotiation
• Onsite Management
• Audio Visual Procurement and Management
• Post Conference Evaluations
• Final Billing Reconciliation
• Creative: Custom Concepts & Conference Themes
• Floral Design 
• Stage Management / Technical Coordination

• Daily Association Management
• Website Development
• Membership Management
• Member Dues Renewal Notices
• Merchant Account/Credit Card Processing
• Dedicated phone line 
• Electronic Marketing: targeted campaigns, newsletters, social media 
• Graphic Design: custom logo if needed
• Budget Planning and Management
• Vendor Screening, Recommendations and Management
• Tax Preparation / Filing Assistance
• Non-Profit Status Application Assistance
• Meeting Scheduling: Doodle Polls, Zoom, recordings, etc.
• Real-Time Reporting